From Things to 2Do

I have a long history with various productivity systems and was always eager to try a new app and/or system. But for the past three years I mostly relied on Things. After a short stint with paper notebooks I moved over to 2Do.

Things is an extremely stable task management application that worked particularly well for me when I was still a student: Having the inbox and a loose sorting of tasks within projects and areas of responsibility merged everything into one perspective for me: the “today” list. It synchronized flawlessly across all my devices. Here and there I pondered on missing some sort of sub-tasks. But aside from short dives into Wunderlist and Omnifocus I was quite happy with Things.

But once I started working full-time this changed a bit: I wanted to have a better separation between work and personal stuff. And also there were way more circumstances in which I wanted to jot down subtasks. So I started using paper notebooks again. Inspired by the Bullet Journal I was using one page a day where I would write down the todos of a day. Stuff I didn’t do yesterday would be on the start of todays list again. For planing longer ahead I would try to make notes into my calender.

I still liked this system a lot and carry a paper notebook with me every day. But should I really have to use two separate systems? The analog day-to-day solution made me feel overwhelmed from time to time when planing out the week ahead. So after listening to CGP Grey talking about 2Do I decided to give it a try. And after the trial expired I still stuck around with it and finally migrated all “Someday” tasks and projects over to it.

There are two three particular features that make the switch worth it:
(1) Timed reminders: Things only knows due dates, with 2Do I can also set due times, often it’s nice to be reminded at a specific time.
(2) Sub-tasks: In Things projects felt like an organizational overhead, but here it’s much more convenient and I use it more like a task – sub-task kind of thing.
(3) Differentiating between different perspectives: I use the List Groups as my kind of personal-vs-work filter, so I won’t constantly stumble over the fact that I should grab some lightbulbs for my kitchen when finishing a work project.

I am just a few weeks into using 2Do and probably still have to find the sweetspot for when to use which type of task/project/list/subtask. And of course I am looking forward to the long-awaited Things 3, but for now I have a system that works quite well for me.